专四便条的基本格式

                                                                                                              Tues. Feb.11

Dear Prof. Li,

  I’m sorry I couldn’t make our 3 o’clock appointment. Prof. Huang’s lecture lasted a lot longer than I had expected. I could meet you in the department office tomorrow at 3 p.m., if that is convenient for you. If not, please leave a not in my mailbox, #529, tomorrow morning. Thank you.

             Sincerely yours,

                 Niu Jindao

•   Date日期

•   Salutation称呼

•   Body正文

•   Complimentary Close署名

Date

英欧：日/月/年   美国：月/日/年

April 17th, 2010; April 17, 2010; April 17; 17 April 2010; 4/17/2010; 17/4/2010 (Apr.也可以，任何一个日期都可以）

月份：Jan. Feb. Mar. Apr. Aug. Sept. Oct. Nov. Dec.    May(没缩略） Jun. Jul.（最好写全June July）

星期：Mon. Tues. Wed. Thurs. Fri. Sat. Sun.

时间：点：分a.m.或AM p.m.或PM

Salutation称呼

左上方，逗号隔开。

(1)不熟悉的人，表示尊重：Dear Madam, Dear Sir, Dear President, Mr. Smith, Dear Prof. Wang

(2)相识：Dear Shirley, Dear Xiaodong.

(3)亲近或家人：Dear Mom, Dear Mary, 

(Yours sincerely, Yours, Sincerely yours, Sincerely）没有也可以，但凡是拼写错误，都扣一分。

Mary

结尾和套语

•   和正文隔开一两行书写

•   位置偏右

•   后加逗号

•   礼貌程度依社会距离而定：

   正式：Faithfully yours, Respectfully yours, Sincerely yours, Truly yours, Yours truly, Yours sincerely, Yours faithfully, Yours.

   一般情况下：Liu, Xiaodong, Liu Xiaodong

其它注意事项1：标点符号

•   月份、星期缩写用句号

•   月/日/年格式，逗号，Sep. 23, 2010

•   称呼后面一定有标点：逗号或冒号

•   结尾客套语后面一定是逗号

•   签名后面一定不能有标点符号

其它注意事项2：布局

•   向右靠：时间、结尾客套语、签名

•   向左靠：称呼

•   正文段落：建议采用折中式段落，即：段首空4个字符，两端对齐

•   结尾客套语和签名不能写在同一行

其它注意事项3：字数

•   50-60单词

•   少于50词或多于80词扣一分

便条的分类

•   功能：邀请、祝贺、感谢、道歉、举荐、倡议（建议）、申请、告示、通知等。

•   TEM4考试的内容肯定和学生的生活相关，因而出现较强的实用性。因为字数要求在50-60字左右，因此要求考生必须开门见山，直接进入话题，切记啰嗦。

1.邀请

1.       诚挚邀请对方参加某一活动；

2.       概括介绍活动的内容和安排；

3.       再次表示诚意。

邀请例——晚宴

                                                                                 May 5, 2010

Dear Mrs. Wang,

       We should be very much pleased if you and Mr. Wang would dine with us on Wednesday at 7 o’clock. It will be quite a small party, as we have only asked Mr. and Mrs. Anderson and Miss Chang Ling, all close friends of ours. We trust you will be disengaged and able to give us the pleasure of your company.

                                                                                 Truly yours,

                                                                                       Tom

邀请例——学术讲座

                                                                                 May 5, 2010

Dear Professor Ma,

       We would be very grateful if you could give us a talk on “The Skills for TTEM-8 Writing” on this coming Friday, 3 p. m. If this subject does not suit you or that time is not convenient for you, and other similar topic and time would also be welcome. If you have any decision, call me at the cell phone number:1384669878768. Thank you.

                                                                 Respectfully yours,

                                                                 Shan Yang

                                                                 Chairperson of Students’ Union

邀请例——妙语锦句

•   I am pleased to invite you to…

•   Is there any chance of your coming…

•   I was wondering if you could come…

•   I would like to invite you to…

•   I would be very happy if you could come…

•   I hope you’re not too busy to come…

•   We sincerely hope you can attend..

•   Would it be possible for you to come to…

2.接受邀请

1.       感谢；

2.       明确表示赴邀；

接受邀请——例

                                                                                 May 5, 2010

Dear Mr. Tom,

   Please accept our hearty thanks for your kind invitation to your home dinner on Wednesday. Thank you for including us among the limited number of your guests. You may be sure we will join you on that day and we are looking forward to the pleasure of being with you.

                                                                              Yours sincerely,

                                                                              Wang Hong

接受邀请——锦言妙语

We are delighted to accept..

It is with great pleasure…

We are sincerely happy to join you…

3.    婉拒

4.       收到邀请；

5.       表示感谢；

6.       阐述不能赴邀的原因；

7.       表示遗憾和良好的祝愿

婉拒——例

                                                                             May 5, 2010

Dear Mr. Tom,

   We are appreciative of your so warmly including us among your selected guests for Wednesday. Most unfortunately, however, we shall not be able to avail ourselves of your kind invitation on account of a previous engagement for the same day. I have ordered the Xinxin Department Store to deliver you a trifle which please accept as a humble token of our felicitation on the party.

    With best wishes for a very jolly home diner.

                                                                         Yours sincerely,

                                                                          Wang Hong

婉拒——锦言妙语

•   I shall have to say no to your kind invitation…

•   Very regretfully…

•   Unfortunately, it will be impossible…

Because of…, we find we cannot…

4.感谢

1.       对于收信人的帮助、给予的接待或赠送的礼品表示感谢；

2.       解释感谢的原因或对方的帮助给自己带来的好处；

3.       再次表示诚挚谢意，并可表示希望回报对方；

感谢——例

                                                                        May 5, 2010

Dear Mr. Wallash,

   I am sincerely grateful for your generous recommendation, I am now a post-graduate of the History Department of California University and I will begin my study here tomorrow. The Dean of our department, Prof. Hopkins, did read your letter carefully and said he was glad to have a student of yours in his department. He especially mentioned his pleasant experience of working together with you inZhejiangUniversityand expressed his wish to invite you a visiting scholar to our department. Thank you again for your help in recommending me a post-graduate.

                                                                      Yours sincerely,

                                                                       Zhang Hong

感谢——锦言妙语

•   I don’t know how to express my gratitude for you..

•   A thousand thanks for your help and encouragement…

•   I want to thank you heartily for what you have done.

•   I sincerely appreciate…

•   Please accept my sincere appreciation/thanks for…

•   I am truly grateful to you for…

5.祝贺

•   祝贺的便条有多种，如节日、生日、乔迁、病愈、入学、毕业、就业、比赛、考试等等；

•   将祝贺的内容写简练，要掌握几种表示祝贺的特殊句型。

祝贺——例

                                                                         May 5, 2010

Dear John,

   I just write to express my heartiest congratulations on your moving into your new house. It is really good news you have at last a house of your own designing, located on a scenic hillside. I can imagine how happy you and your family are. I do wish to call to see you and your new house one of these days.

                                                                   Yours sincerely,

                                                                   Jerry

6.道歉

由于违约，或做错了事，说错了话，或是因为服务不周造成了某种不良后果，当事人必须为此道歉。表示道歉的便条要求写条人态度一定要诚恳、真实。

道歉——例

                                                                         Mar. 6, 2009

Dear Wang ling,

   I am terribly sorry you have been fined by the library for not having returned the book on UFO on time. It is all my fault, which caused you so much trouble. I took the book away without letting you know. I am writing to express my apology and I will give you the money the amount you have been fined. I sincerely hope this incident will not destroy our friendship.

                                                                Sincerely yours,

                                                                   Zhang Lan

7.申请

申请的目的可能是申请入学、申请奖学金、申请就业等。一封申请函必须标明申请的目的，申请的原因以及对自身情况的介绍。

申请——例

                                                                         Mar. 6, 2009

Dear Sirs,

With reference to your advertisement in theChinapress this morning I beg to offer myself for the position as a salesman.

I am 22 yeas old and expect to get the bachelor’s degree on Business Management this summer. During my for years college life, I served as the chairman of Students Union of the university for two years. I had three years experience as a salesman in the house of Mothercare. I am punctual, energetic and ready to be contributive to your company.

    I hope you may arrange an interview with me soon. Dial 13025664688 if you need to contact me. I will be always available to this number.

                                                                                   Yours sincerely,

                                                                                        Wang Lili

8.    举荐

   举荐或是介绍某人做某事，在日常生活中是比较常见的一件事。举荐或介绍既要实事求是，又要做到举荐或介绍有力。内容要略述被举荐人或被介绍人的智力和能力却能胜任某项工作。

举荐——例

Mar. 6, 2009

Dear Ling,

   It is my pleasure to recommend Liu Gang for your consideration as he applies for the post as a market analyst in your company. He is a young man of my acquaintance. And I have known him and his family for sometime. This young man is ambitious, capable and reliable. I hope you can find a place for him

                                                                         Yours sincerely,

                                                                          Zhao Ming

9.    告示Notice

将某一特殊事情以告示或通知的形式，及时告知有关人员。告示或通知有一定的格式，要言简意赅，事件、时间、地点要交代清楚。

告示——例1

July. 4, 2007

Dear Schoolmates,

   As part of the activities of Project Hope, we will organize several groups of students of different specialties to help the pupils with their studies in the western part of our country from July 14 to August 20. Those who are voluntary to offer their help should enroll their names to the Students’ Union before June 27. We believe these volunteers will also benefit a lot from this activity.

                                                                    Students   Union

告示——例2

July. 4, 2007

Dear fellow students,

   It is advocated by the Students’ Union the students of this university voluntarily donate blood to the Red Cross. Blood donation is a kind of charity, which is not only beneficial to the society but also to the donators themselves. Giving is receiving. Today we help the others; tomorrow we may be helped by the others. Those who are ready to join the line go to the university clinic before 8:00 a.m.

                                                                    StudentsUnion

10.   转告（留言）

转告类似日常生活中的留言。一定要向当事人交代清楚涉及的人和事，千万不要引起歧义。

10.转告

1.想要告诉对方的事或要求对方完成的事；

2.向对方表示问候或祝愿。

转告——例

April 6, 2005

Dear Xiao Li,

   I have to be absent from Professor Wang’s class tomorrow morning because my father will have a surgical operation. I must go to the hospital to be with him and take care of him. So I want you to tell Professor Wang that I can’t attend his class and that I will make up what I have missed. I will appreciate if you do this for me.

                                                                             Truly yours,

                                                                              Zhang wei

11.   询问

为了了解更多的有关信息，向有关部门及有关人员询问相关内容。询问的内容一定要详细且重点突出。

询问——例

April 6, 2005

Dear Sir,

   With reference to your advertisement on the local newspaper that your company will start an intensive computer class. I want to be enrolled in that class, but don’t know what specific courses will be offered, who will give the lessons and how much I should pay for the whole training. Would you please be so kind as to let me know more about it? I will be very grateful if you provide me with more details.

                                                                     Sincerely yours,

                                                                          Helen Qin

12.   抱怨

对所遇到的困扰，恶劣的服务态度，劣质的产品等提出抗议和改进的建议。内容有理，批评有节。

抱怨——例

February 20, 2003

Dear Roommates,

   Our room used to be very tidy and clean. But recently things went to opposite. Some of you littered here and there; some kept their unwashed clothes with bad smells under bed, some left their dirty shoes and socks on the floor. All these have made our room very messy. Don’t you think we should we should so something to stop this so as to live in a tidy and clean again?

                                                                                   Yours,

                                                                                     Cliff

13.   慰问

   对同事、亲朋好友所遭遇的不幸或失败，如生病、车祸、考试不及格等表示慰问，给予鼓励。

1.       点明要慰问的事情；

2.       安慰对方；

3.       表达良好的祝愿。

慰问——例

September 11, 2008

Dear Jimmy,

   I am sorry to hear you are hospitalized due to a high fever. Are you feeling better now? Don’t worry and take it easy. I will come to see you as soon as I am free. I hope you will have a quick recovery and play badminton with me soon.

                                                                                    Yours,

                                                                                     Alice

样卷要求

Write on ANSWER SHEET TWO a note of about 50-60 words based on the following situation:

    Your classmate, Jimmy, is head of the university’s swimming club. He has invited you to join the club, but you like some other sport. Write him a note, declining his invitation and explaining why.

Marks will be awarded for content, organization, grammar and appropriateness.

样卷评析1

April 22nd, 2010

Dear Jimmy,

   Its very kind of you to invite me to join the university’s swimming club. I am most grateful to be asked. However, I’ve already joined a basketball club. You know like playing basketball very much. I’m afraid I do not have enough time to take part in two sports. I am very sorry for that and already regret that I would miss such an excellent chance of enjoying swimming with you. Good luck to your club.

                                                                                    Yours,

                                                                                     Mike